IT Bit - September 2019

Short Cut Keys

Bring back a closed tab(to reopen the most recently closed tab):
Windows - press Ctrl + Shift + T

Window snapping and multiple monitor control(will cause a window to quickly snap to each side of either monitor):
Windows Key + Arrow Keys

Undo little mistakes:

Ctrl + Z

Redo actions:

Ctrl + Y

To paste this as plain text:
Ctrl + Shift + V

Delete an entire word:

Ctrl + Backspace

Making sub and superscript:

Ctrl + = for subscript and Ctrl + Shift + = for superscript

Minimize all windows:

Windows + D

IT Bit - September 2019

Phishing is a fraudulent cyber crime, usually attempted via email or telephone, to steal your personal information (credit card number, banking information, passwords etc.). We all have a part to play in protecting the organization from external phishing attempts. Look for these warning signs to spot a phishing attempt early:

1. Email is from an external sender (indicated by the red warning label)

2. Sender’s name does not match the email address (Ex: From: Joh Doe, Email: William.doe@gmail.com)
3. Email includes many spelling and grammatical errors
4. Sender’s signature is generic (Ex: Customer Service)
5. Email includes a “Too good to be true offer” (Ex: You’ve won an iPad!)

IT Bit - September 2019

Assuring Hidden Data and Personal Information has been removed from Microsoft Office Documents

Slogan:  

Are you familiar with Microsoft Office documents meta data, you may be telling people things you really don’t want them to know when you are sharing an electronic copy of the document?

Information:

Sensitive information that you deleted (or didn’t know about) may be buried in Word, Excel and PowerPoint files that you create.

When you send those files to other people, they can easily restore deletions and view comments that you previously removed. In addition, special programs can also be used to extract other hidden information.

Resolution:

The Document Inspector feature in Word, Excel, PowerPoint, or Visio can help you find and remove hidden data and personal information in documents that you plan to share.

Office 2016/Office 365

Open the document ->  File -> Info -> Click (Check for Issues – Inspect Document)

select the check boxes to choose the types of hidden content that you want to be inspected.

Click (Inspect) -> Review the results -> Click (Remove all)

Important:

If you remove hidden content from your document, you might not be able to restore it by clicking Undo.

IT Bit - Oct 2019

1. Restart your computer:
    A reboot can refresh/update a computer, as it gets rid of all the extra data that can otherwise bog it down(not by pressing the physical power button on your device). 
2. Locking your computer:
   For security purpose always lock your computer.
   Short Cut: press WINDOWS + L
3. Don’t Rush Your Computer:
   When the computer starts slowing down, its highly probable it is running some background activities. (Update/Antivirus/Scan/Defragment). Always remember your computer isn’t ignoring any of these additional clicks.
4. Exercise Password Caution:
   In terms of your security, you need to also consider the consequences of how you store your passwords.
5. Communicating with IT:
   If you’re reaching out to IT. Make sure you provide as much detail as you can, like what your error message says specifically, or a screenshot of your issue, if possible.